Annual general meeting

A company’s annual general meeting (AGM) is a critical part of the shareholder engagement for a PLC listed entity. Properly managed, it can help to build relationships with shareholders, demonstrate that the company is following best practice corporate governance procedures and set a path for the year ahead.

However, the AGM can put significant strain on a company secretariat division, attempting to carry out a function that changes every year. The experts at Elemental CoSec have broad experience of dealing with AGMs for companies listed in a wide range of markets. By engaging Elemental CoSec you can be confident that the AGM will follow best practice, run smoothly and that your in-house company secretarial division will be able to focus on their core responsibilities.

The services we provide include:

the drafting and preparation of the AGM notice, including the resolutions;
drafting of the proxy form, Chairman’s script and associated documents;
advice and guidance on current institutional guidance and best practice;
liaising with the company’s registrars re proxy voting;
attendance and support in running the meeting;
producing minutes of the meeting; and
preparation and filing of relevant resolutions and forms with Companies House after the meeting.

INSTITUTIONAL GUIDANCE

Shareholder bodies such as the Association of British Insurers (ABI) and the National Association of Pension Funds (NAPF) issue regular guidance on voting and participation of their members at AGMs. Although their guidance is not binding, it is strongly advisable for listed PLCs to adopt it where possible as it can strongly influence the votes received at the AGM. Elemental CoSecs advisors follow institutional guidance and best practice, to ensure you are fully advised.